Printer

Printer

Installing a Printer

As we have already seen in the unit before, it is very easy to install new hardware, such as printers, since the majority use Plug & Play technology. This allows the operating system to recognize the new printer by simply plugging it in. Nevertheless, in some cases we may need to do the process manually. When we plug a printer into our computer it is necessary to install the appropriate drivers so that our computer will recognize it.

Next we will learn to install a printer manually and to customize it to our needs.

1. Open the Start menu.

2. Select the Printers and Faxes option.

3. If you do not have the option Printers and faxes on your Start menu, you can also reach it through the Control Panel, and then Printers and other hardware.

A screen like this one will appear

A screen like this one will appear

If you select a printer on the contextual panel to the right, it will show you some other options You will see there: Add a printer, See what is printing, Select printing preferences, etc.

These tasks are the ones that are usually needed to handle a printer.

Now, click on the icon Add a printer to launch the assistant that will help you install a printer.

The assistant will be asking you questions such as if your printer is connected directly to your computer or if it is on the web, to which port it is connected to, and then a screen like the one shown below will be displayed so that you can choose the manufacturer and thetype of printer so that Windows can install the appropriate software.

Click on See basic information about your computer.

The System properties window will appear with the General tab selected. On this tab we can see generic information about our system, such as what processor is installed, etc

Click on Hardware Tab to view this screen.

Now click on Device manager.

On this screen the Device manager shows us a list with all of the hardware installed on our computer.

This list contains the hardware by type. For example, in Screen adaptors we have information on the graphics card, in Network adaptors we will find information on the network cards installed.

Hint: To see the content of each type click on the + on the left.

For example: we have opened the content of Network adapters hardware and it shows us two network cards, one of them do no work correctly.

The most interesting thing about this list is that it shows us the state of each piece of hardware.

If there were an error with any hardware, a yellow question mark would appear to the right of it or a red cross as you can see.

Printer The Print Manger The Print manager is very useful because we can cancel a document if we do not want it to be printed. The print manager shows the documents that have been sent to the printer. Through the print manager we can cancel or pause a document to be printed. To manage the print manager: From the Start menu, go to Printers and Faxes. Click on the printer that you would like to manage. On the left hand panel select See what is printing. This will open a window where a list of the documents being printed or waiting to be printed will appear. You can see that the name of the document we have sent to print appears (in this example, Document) next is the stage of the document (Printing), and the name of the person who sent the document and the date when it was sent to the printer also appears. It is possible to restart a print job that has been stopped by turning the computer off or by pausing the documents to give way to other more important ones. When we send a document to print, the printer icon will appear in the notification area on the bottom right of the screen. Usually an icon will also appear, depending on the program we are printing from, such as Word, Excel, etc. • To delete a document from the print manager you need to select it and click Delete. • To pause a document open the menu Document and click Pause. • To delete all documents from the print manager open the menu Printer and select Cancel All Documents. • To temporarily stop the printing of all the documents open the menu Printer and selectPause Printing. • To set the printer as the main printer open the menu Printer and select Set as Default Printer. Setting a printer as the default printer means that by default all the documents will go to that printer unless otherwise indicated. Printer Printer Properties Through the printer properties we can control the orientation of the  paper, the number of copies to be printed, etc. Next we will explain in detail all of the options. This window can vary according to the type of printer that we have installed, but all of them have more or less the same appearance and options. In the General tab we have the following: In the Location and Comment section we can write a brief description of the printer. Next we can see the characteristics of the printer and on the bottom part we have two buttons. The Printing preferences... buttom shows some windows that will be shown next. The second option allows you to verify that the printer prints correctly; to do this, simply click Print test page. After this, another dialog box will appear asking if the test page has printed correctly; in the event the answer is no, help will appear to try and help you solve the problems.